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Part-Time Executive Assistant

Executive Assistant 


Job Description 

Location: Seattle, Washington 

Part-time hourly 20 hours per week, Salary $25-$28/hr. DOE 

Refugee Artisan Initiative partners with refugee and immigrant women to foster an inclusive, prosperous transition to the United States through artisan skills training and microbusiness development. 

Founded in 2017, Refugee Artisan Initiative (RAI) is a nonprofit that envisions creating a welcoming global community that values and invests in refugee and immigrant women as they achieve healthy, stable, and fulfilling lives in the Pacific Northwest and beyond. 


Reporting to the Executive Director, the Executive Assistant is responsible to carry out RAI’s mission. You are the first line of communication with the outside world to our organization virtually and greeting visitors on-site. This position plays an important role within the organization, and holds multiple responsibilities, including but not limited to: providing executive-level support to the ED and managing projects from beginning to end. The ideal candidate is accustomed to working in a high-volume, fast paced, challenging work environment; is resilient, flexible, self-motivated, pays exceptional attention to detail, and is able to handle unexpected situations, and change. You may also be tasked with running errands or representing RAI at various events. Always exemplifying professionalism and positivity, as the ED’s representative, you must be punctual and timely in completing assigned tasks. You will also exercise a great deal of discretion, as you may frequently be provided with highly confidential information. 

Primary Responsibilities Include: 

  • Provide administrative support to the ED, to include the oversight of special projects, researching topics, and necessary internal and external communications 
  • Responsible for heavy calendar management, requiring interaction with both internal and external constituents across all levels, to coordinate a variety of complex executive meetings
  • Assist in the management of schedules and handle calls from both internal and external sources 
  • Prepare and initiate correspondence to include letters, memos, forms, policies and procedures 
  • Support the work of the Board of Directors by assisting in preparation of meeting materials, managing day-to-day business activity for the Board, facilitating meetings and conference calls and managing logistics for Board of Directors meetings 
  • Assist in the development of program initiatives, and provide the management of such 

Human Resource Responsibilities 

  • May post open positions and schedule interviews with the ED Assist with employment paperwork and some payroll duties Schedules performance evaluations at the direction of the ED You are the liaison between the ED and external agencies, corporations, 

businesses and organizations that RAI has a relationship with or is developing a relationship with 

  • May have the responsibility of managing volunteer lists and tracking their work hours 

Event Planning 

  • Development is a major responsibility of a nonprofit ED. In partnership with a grant writer and development staff, you may type grant proposals or deliver documents to donors 
  • Manage the development calendar and keep the ED aware of deadlines and timeframes 
  • Manages fund-raising event planning from securing a venue to sending out invitations to organizing the entire event. (frequently this will require attending events after hours in the evening) 

Gathering Information 

  • Responsible to gather and maintain documents to ensure nonprofit compliance 
  • Work with Operations to maintain a filing system for receipts and invoices as well as preparing reports on expenditures to provide to funding agencies upon request 
  • Partner with all staff to manage information technology, quality improvement, program planning, organizing, operating, and staffing Provide effective and inspiring teamwork, as well as stewardship, by being actively involved in all programs and services 
  • Ensure that all program activities operate consistently and ethically within the mission and values of RAI 


  • Bachelor’s Degree in Business Administration or other related field is required
  • Minimum of 3 years of work experience supporting C level executives, ideally in an entrepreneurial, start-up, educational environment, and/or high growth organization 
  • Understanding of refugee and immigrant advocacy and overall nonprofit organizations preferred 
  • Highly proficient in administrative functions: Proper office methods and practices, filing systems, business correspondence, receptionist techniques, report writing and phone etiquette 
  • Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to handle multiple projects concurrently; ability to work independently and plan, organize and prioritize assigned workload 
  • Thorough understanding of how to manage a busy executive Calm and nimble team-player under challenging conditions and schedules, maintaining a pleasant disposition at all times 
  • Passionate about RAI’s mission and able to promote and communicate its philosophy, mission and values to external and internal stakeholders 

Physical Demands 

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit. In addition, the employee is occasionally required to stand, walk, lift (overhead, waist-level) from the floor and walk up and downstairs. Specific vision abilities required by this job include close vision. 

Work Environment 

The work environment characteristics described here represent those an employee may encounter while performing this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work in both office and remote settings The RAI team is small and mighty, supporting a volunteer-based service organization. The work environment's noise level varies depending on project production, meetings, and points of service in the community.